Privacy Policy

Introduction

SmartGTD ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI-powered GTD productivity system through our web application or WhatsApp integration.

Information We Collect

• Account information (email, name, profile details)
• Tasks, calendar events, and productivity data you create or sync
• Messages and content you provide through our platforms
• Third-party service data you authorize us to access (Google Calendar, Google Tasks, Gmail)
• Usage information and preferences

How We Use Your Information

• Provide and improve our productivity services
• Process your tasks and content using AI
• Sync with third-party services you authorize (Google Calendar, Google Tasks, Gmail)
• Send notifications and reminders
• Personalize your experience
• Ensure security and prevent abuse

Data Storage and Security

We store your data securely using industry-standard cloud infrastructure with:

• Encryption in transit and at rest
• Secure authentication systems
• Regular security monitoring
• Access controls and permissions

Your data is stored in secure data centers in the United States.

Third-Party Integrations

AI Processing

We use AI services to process your content and provide intelligent task management. Your data is processed securely and is not used to train AI models.

Google Services

With your explicit authorization, we may access:

• Google Calendar: Read and manage your calendar events for task scheduling
• Google Tasks: Sync tasks between SmartGTD and Google Tasks
• Gmail: Read emails to extract tasks and action items

You can revoke these permissions at any time through your Google Account settings or our app settings.

Messaging Platforms

• WhatsApp: Messages processed through WhatsApp Business API

Data Retention

We retain your data while your account is active and for a reasonable period after account closure to comply with legal obligations. You can request deletion of your data at any time.

Your Rights

You have the right to:

• Access: Request a copy of your personal data
• Correction: Update or correct your information
• Deletion: Request deletion of your account and all associated data
• Export: Download your tasks and data in a portable format
• Opt-out: Disable specific features or integrations

To exercise these rights, contact us at privacy@smartgtd.com or use the settings in your account.

Data Sharing

We do not sell your personal information. We may share data only:

• With service providers who help us operate our platform
• When required by law
• With your explicit consent

Cookies and Tracking

We use cookies for authentication, preferences, and basic analytics. We do not use third-party advertising or tracking cookies.

Children's Privacy

SmartGTD is not intended for users under 13 years of age. We do not knowingly collect information from children. If you believe we have collected information from a child, please contact us immediately.

International Users

SmartGTD is operated from the United States. If you are accessing the service from outside the US, your information will be transferred to and processed in the United States. By using SmartGTD, you consent to this transfer and processing.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes through the app or by email.

Contact Us

If you have questions about this Privacy Policy or our data practices, contact us at:

• Email: privacy@smartgtd.com
• Website: https://smartgtd.com